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Grant Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

If you are unable to submit your documents online, send them to: Grant Coordinator, Webster Groves Human Resources Jobs 470 E. Lockwood Avenue St. Louis, MO 63119

Posting Details

Position Information

Posting Number S0234
Job Title Grant Coordinator
Department Language, Literacy & Leadership

Position Summary Information

Location St. Louis/Webster Groves, MO
Job Description Summary

This position will provide administrative support to the Co-Project Directors throughout the five-year grant period to assist with the implementation of grant objectives and federal compliance. This National Professional Development (NPD) grant will take eight cohorts of 15 public school teachers through Missouri ELL Certification and a series of Saturday Seminars to prepare them to provide instructional and cultural support to English Language Learners and help involve their families and communities in order to make their schools and our city more welcoming to immigrants, migrants, and refugees. Primary responsibilities of this job include facilitating the grant application process for public school teachers, organizing financial documents related to the grant, supporting the organization of documentation for research and reporting, and facilitating communication between all grant partners.

• 12-month contract with normal Webster University work hours of Monday through Friday from 8:30 AM to 5:00 PM
• Some evening and weekend hours will be required, and time off from regular business hours will be granted to offset those hours in addition to normal holidays, vacation time, and sick leave.

Minimum Qualifications

• Bachelor’s degree (master’s degree preferred)
• Administrative experience
• Essential computer skills: email correspondence; Microsoft Word, Excel, Power Point; and online data management systems
• Strong organization skills
• Professional demeanor

Preferred Qualifications

Master’s degree preferred.

• Experience in or familiarity with K–12 public school districts (including certification requirements)
• Experience working in a higher education setting (college or university)
• Experience with grants
• Advanced skills with iPads and management of blog sites

Physical Demands

Within the general range of an office environment.

Essential Duties

1. Supports the Co-Project Directors with administrative functions, such as communication with grant partners, grant cohort members, community partners, and media.
2. Organizes and maintains schedules for grant classes, grant seminars, and grant-related meetings.
3. Collaborates with Webster University staff and faculty to facilitate the logistics of grant activities, including scheduling rooms, ordering textbooks and supplies, and preparing and organizing seminar materials.
4. Coordinates the application process for cohort members.
5. Maintains records that pertain to academic completion and certification requirements for cohorts and individuals, as exceptions may occur.
6. Attends grant meetings, orientations, Saturday Seminars (four per year), graduation ceremonies, commencement, and other grant-related events that may fall outside of normal business hours.
7. Takes, distributes, and maintains notes from grant-related meetings for the purpose of official record keeping.
8. Maintains copies of financial records, receipts, and purchasing orders in support of financial compliance for the grant.
9. Stores and shares with partners and evaluators, as needed, assessment results, documentation, and other collected data on learning and teaching to support grant reporting, grant assessment, and research.
10. Supports the Co-Project Directors with research projects related to grant activities.
11. Communicates professionally with grant participants, school district personnel and administration, other grant partners, and Webster University staff and faculty.
12. Completes other duties related to the grant that may be assigned.

Full Time (>30 hrs/wk) or Part Time (<30 hrs/wk) Full Time
Special Instructions to Applicants

If you are unable to submit your documents online, send them to:
Grant Coordinator, Webster Groves
Human Resources Jobs
470 E. Lockwood Avenue
St. Louis, MO 63119

Posting Detail Information

Open Date 08/16/2017
Close Date
Open Until Filled Yes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • Doctoral Degree
    • Requisite degree earned by position start date
  2. * How many years of experience do you have?
    • 0 to 1 year
    • 2 to 4 years
    • 5 to 7 years
    • 8 to 9 years
    • 10+ years

Applicant Documents

Required Documents
  1. Cover Letter-Letter of Interest
  2. Resume
Optional Documents