Department Associate

Posting Details

Position Information

Posting Number S0168
Job Title Department Associate
Department Confucius Institute

Position Summary Information

Location St. Louis/Webster Groves, MO
Job Description Summary

The Department Associate will perform duties under general supervision completing routine clerical assignments independently. Solves simple problems by selecting the appropriate department guidelines. Refers complex problems to immediate supervisor. Reports to the Confucius Institute Director.

Days 8:30am-4:30pm with occasional evening and weekend hours.

Minimum Qualifications

• Two years of college coursework or equivalent experience
• Knowledge of English, grammar, punctuation, and correspondence forms.
• Bi-lingual in Mandarin Chinese and English, preferred
• Must be authorized to work in United States.
• Computer literate; knowledge and experience in the use of current administrative software.
• Ability to create budget spreadsheets, bookkeeping responsibilities.
• Knowledge of and ability to use office equipment such as computer, typewriter, copier, printer, telephone, fax, etc.
• Good typing/word processing skills.
• Good writing and editing skills
• Good telephone etiquette.
• Ability to communicate effectively, both orally and in writing.
• Ability to exercise critical human relations skills in establishing and maintaining effective working relations with the University community.
• Background in International and/or Multicultural work helpful.

Preferred Qualifications

• Bachelor’s degree preferred

Physical Demands
Essential Duties

• Performs receptionist duties such as greeting visitors, answering inquiries, screening telephone calls, and routing incoming telephone calls and mail.
• Supports Chinese and Webster Director in the administration of Confucius Institute programs.
• Create/maintain spread sheets for monitoring budget expenditures.
• Transcribes letters, reports, memoranda, and other correspondence from handwritten or typed copy.
• Establishes and maintains filing and recordkeeping systems for department records.
• Maintains stock of office supplies, including monitoring inventory and reordering as required.
• Creates and maintains departmental files.
• Operates various office equipment such as computer, typewriter, telephone, copier, printer, etc.
• Schedules appointments and maintains calendar for immediate supervisor.
• Assists in planning events, seminars, and conferences.
• Update website content as needed, including any necessary content development.
• Create posters, flyers, and fact sheets and proof reading reports.
• Schedules, attends, and prepares minutes of Confucius Institute meetings.
• Maintains confidentiality in all matters pertaining to the Confucius Institute.

Full Time (>30 hrs/wk) or Part Time (<30 hrs/wk) Full Time
Special Instructions to Applicants

If you are unable to submit your documents online, send them to:
Department Associate – Confucius Institute, St. Louis/Webster Groves, MO
Human Resources Jobs
470 E. Lockwood Avenue
St. Louis, MO 63119

Posting Detail Information

Open Date 12/18/2017
Close Date
Open Until Filled Yes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • Doctoral Degree
    • Requisite degree earned by position start date
  2. * How many years of experience do you have?
    • Less than 1 year
    • 1 to 3 years
    • 3 to 5 years
    • 5 to 7 years
    • More than 7 years

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter-Letter of Interest
Optional Documents